Archiving and Digital Preservation Policy

Purpose

Verdant Legacy Publications recognizes the importance of preserving scholarly content to ensure its long-term accessibility, usability, and integrity. This Archiving and Digital Preservation Policy outlines the measures adopted to safeguard published research and maintain the permanent scholarly record.

Commitment to Long-Term Preservation

Verdant Legacy Publications is committed to ensuring that all published content remains permanently accessible to researchers, institutions, policymakers, and the wider public. The publisher employs digital preservation strategies to protect published articles against accidental loss, technological obsolescence, system failures, and other risks that may threaten long-term access to scholarly content.

Digital Preservation Strategy

All journals published by Verdant Legacy Publications maintain electronic copies of published articles and associated metadata through:

• Journal website hosting infrastructure.
• Open Journal Systems (OJS) platform preservation mechanisms.
• Regular server backups.
• Local and remote storage systems.
• Publisher-maintained archival copies.

These measures help ensure continuity of access and preservation of the scholarly record.

Metadata Preservation

In addition to preserving article files, Verdant Legacy Publications maintains metadata records including:

• Article titles.
• Author information.
• Abstracts.
• Keywords.
• Publication dates.
• Citation information.
• DOI metadata (where applicable).

Metadata preservation supports article discoverability and long-term accessibility.

DOI Persistence

Where Digital Object Identifiers (DOIs) have been assigned, Verdant Legacy Publications is committed to maintaining accurate DOI records and ensuring that DOI links continue to resolve to valid article landing pages.

The publisher will update metadata records whenever necessary to preserve access and citation integrity.

Website and Server Backups

To reduce the risk of data loss:

• Website files are backed up regularly.
• Databases are backed up on a scheduled basis.
• Backup copies are maintained separately from primary hosting environments.
• Restoration procedures are available in the event of technical failure.

These measures help ensure rapid recovery in the event of system disruptions.

Open Journal Systems (OJS) Preservation

Verdant Legacy Publications utilizes Open Journal Systems (OJS) to manage scholarly publishing activities.

The OJS platform supports preservation-oriented workflows through:

• Structured metadata management.
• Standardized article storage.
• Export and interoperability features.
• Integration with recognized preservation services.

The publisher continuously evaluates preservation options available within the OJS ecosystem.

Future Preservation Networks

As journal operations expand, Verdant Legacy Publications intends to participate in recognized digital preservation initiatives, including but not limited to:

• PKP Preservation Network (PKP PN)
• LOCKSS (Lots of Copies Keep Stuff Safe)
• CLOCKSS
• Institutional repositories
• National and international archiving services

Participation in such services will strengthen long-term preservation and ensure wider protection of journal content.

Publisher Responsibilities

Verdant Legacy Publications is responsible for:

• Maintaining secure access to published content.
• Preserving article files and metadata.
• Monitoring digital preservation practices.
• Updating preservation systems as technology evolves.
• Ensuring continuity of scholarly access.

Content Availability

Published articles remain accessible through the journal website without subscription barriers in accordance with the publisher’s Open Access Policy.

In the event of journal discontinuation, reasonable efforts will be made to ensure continued public access to previously published content through archival arrangements and preservation systems.

Preservation of the Scholarly Record

Verdant Legacy Publications is committed to maintaining the integrity of the scholarly record.

Where corrections, retractions, or editorial notices are required:

• Original publication records will be maintained.
• Appropriate notices will be clearly linked.
• Changes will be documented transparently.

This approach ensures both preservation and accountability.

Compliance with International Standards

This policy supports the principles and recommendations of:

• Committee on Publication Ethics (COPE)
• Directory of Open Access Journals (DOAJ)
• Crossref
• Open Journal Systems (OJS) preservation practices

The publisher continually reviews preservation strategies to align with international best practices.

Policy Review

This policy may be revised periodically to reflect advances in preservation technologies, infrastructure improvements, and evolving scholarly publishing standards.

Contact Information

Questions regarding archiving, digital preservation, or long-term accessibility of published content may be directed to:

Verdant Legacy Publications Email: editorial@verdantlegacy.org

Website: https://verdantlegacy.com